Personal Action PA40 Part 2

Personal Action PA40 – Part 2

The first step in the HCM Modules is Hiring an Employee. Then Maintain record for the Hired Employee and execute the payroll.

Hiring an Employee in SAP

T-Code : PA40
Menu Path: Human Resource > Personnel Management > Administration >HR Master Data>Personnel Action

Check the Personal Action PA40 – Part 1

Action

 Enter the details as mentioned in Personal Action PA40 – Part 1. Save the entry & Press Next.

Organizational Assigment

• Maintain the Subarea Ex: Location
• Payroll Area.  Save the entry & Press Next.

Administrator Group:

Following are the administrator heads in PA module:

• Personnel Administrator – Head of HR/Administration department.
• Time Administrator – Head of Time department.
• Payroll Administrator – Head of Payroll department.
• Supervisor – Head of any department.

Payroll Area:

Payroll Area is not at all concerned with the geographical location but it is decided or created by considering following two characteristics:

• Processing cycle of payroll i.e. Weekly/Fortnightly/Monthly ( Payment date i.e. 1^st of each month for worker and 7^th of each month for manager and staff)
• Earliest possible retroactive accounting period.

Personal Data

• Maintain the Personal Information of the Employee. Ex: Birth Date, Birth Place, Nationality, Religion. etc
• Save the entry & Press Next.

Family Member/ Dependents

• Maintain the Spouse and Child Details if employee status is Married.

Address

• Select Permanent Residence and Press enter.
• Maintain the Address details of the Employee

Planned Working Time

• Maintain the Work Schedule rule.
• Time Managment Status:

Basic Pay

• In the Payscale Section maintain the Group (As per the position) and in the level as per the grade. Press enter
• Wage types are configured as per the position. It will Automatically shows the assigned wagetype to the position.
• Maintain the Amount for the Wage types.
• Save the Entry.

Bank Details

• Maintain the Bank Details. If salary is transferred to Bank
• For the payment method Cash. No need to enter the Bank Key.
• Save the entry.

After the Hiring Process is completed. Then Next Action is to Maintain the employee Master Data in PA30.

Maintain HR Master Data PA30