Personal Action PA40 Part 1

Personal Action PA40 – Part 1

The first step in the HCM Modules is Hiring an Employee. Then Maintain Master Data for the Hired Employee and execute the payroll.

Personnel Actions:

Personnel Actions are the activities carried out on an employee (personnel) within the organization.

All personnel actions viz. Hiring, Confirmation, Promotion, Transfer, Change in pay, Separation, Re-hire etc. are maintained here.

Hiring an Employee in SAP

T-Code : PA40
Menu Path: Human Resource > Personnel Management > Administration >HR Master Data>Personnel Action

• Select the Action Type – Hiring. Then press F8 (Execute).

Action

• Maintain the Start date which is Date of Joining and to Date .
• Maintain the Personal Data
• Maintain the Organization Assignment

  * Assign the position if it is maintained already by pressing F4. If not create the new Position.

Creating Position and Job

T-Code: PPOM_OLD

• Select the Organization Unit. Press Enter

• Place the cursor on top of the organizational Unit Company and press Create.
• Maintain the department for the company if not exist.

• Place the cursor on top of the organization unit department and press create.
• Maintain the Position for the department

• Give the Abbrevation and Name for the position and create job.
• Enter the validity period for the Position.
• Save the entry.

• Now Assign the Position to the Hired New Employee.
• Save the entry.

Personnel Area:

Personnel Area is an organizational unit that represents a specific area of the enterprise and is organized according to the aspects of ‘Personnel’, ‘Time Management’ and ‘Payroll’.

Personnel Sub-area:

Personnel Sub-area is an organizational unit that represents a specific area of the enterprise and is organized according to aspects of ‘Personnel’, ‘Time Management’ and ‘Payroll’. It is further division of Personnel Area.

Employee Group( EE Group):

Employee groups are categorized based on employee/staff regulations of work and pay such as

1-Active, 2-Inactive, A-Retiree, B-Pensioner etc

Employee Sub-group:

Employee Subgroups are the further divisions of employee group such as under ‘Active’ employee group the possible employee subgroups could be

A1–Hourly wage earner, A2–Salaried Employee OR B1-Manager, B2-Executive, B3-Supervisor etc

Personal Action PA40 – Part 2