In SAP ECC 6.0 EHP6 the Purchase order header we can find additional tab payment processing .We can also active the business function LOG_MMFI_P2P in EHP 4.
The below screen shots show the retention process tab in the purchase order.
If we want to retain some % of total amount from the invoice as security deposit till the warranty period or any other reasons like delivery,performance testing.
Retention process can be done both in the header and item level. However the retention instruction provided in the purchase order will be reflected only while processing the invoice posting.where as the invoice amount is processed and the retention amount will be deducted and paid on later date.
In Customizing for Logistics Invoice Verification –> Incoming Invoice -> Retention ->Define Control Parameters for Retention.
In the Control Parameters for Retention table, set the DueDateReq indicator. Save your setting.
Scenario with Example:
1.Create a purchase order with one or more items.
To do this, on the SAP Easy Access screen choose Logistics -> Materials Management -> Purchasing -> Purchase Order -> Create ->Vendor/Supplying Plant Known (ME21N).
a) Choose the Payment Processing tab page in the purchase order header. In the Retention list
box, choose the Applicable (Header Level) or Applicable (Item Level) setting and choose
b) If you chose the Applicable (Header Level) setting, enter a percentage in the Retention field.
If you chose the Applicable (Item Level) setting, enter the percentage in the item details on
the Invoice tab page in the Retention % field.
c) Choose Save.
2. Post a goods receipt with reference to the purchase order you created.
To do this, on the SAP Easy Access screen choose Logistics -> Materials Management -> Inventory Management -> Goods Movement -> Goods Movement (MIGO).
3. Post an invoice with reference to the purchase order you created.
To do this, on the SAP Easy Access screen choose Logistics --> Materials Management --> Logistics Invoice Verification --> Document Entry --> Enter Invoice (MIRO).
a) Enter a due date for the retentions in the invoice items.
b) Change the proposed retention values or retention percentages if required.
System show the warning message that the retention amount is 50 SAR As we specified in Purchase order.
Two accounting document will be generated after saving the invoice.
First accounting document show the total posting of 1000 SAR.
The other accounting document shows reversal of 50 SAR from the vendor account and credit the retention account.In the special G/L indicator You can notice the letter H which indicates security deposits