Purchase Requisition Release Process

Purchase Requisition Release Processing Step by Step

Individual Release of a Purchase Requisition—ME54

Some purchase requisitions may require approval before they can be converted into a RFQ/Purchase order. The approving party may change a requisition that is subject to approval before it is released.


Enter the transaction code ME54 in the command field on the main
SAP R/3 screen.

The following screen is displayed:





1. Enter the purchase requisition number.
2. Enter the release code. In this example, the release code is IT.
3. Click on the Enter button or press Enter to display the
Release: Purchase Requisitions: Item Overview screen:







4. Click on the button(s) to the left of the line item(s) for approval.
5. To select all items, click on Edit Selections Select All.
6. When ready to release, click on the Release + save button (not the Release with the lock) or press F8 to display the Initial Screen.
7. Click on the Exit button or press Shift+F3 until the initial SAP R/3 System screen is displayed.


Collective Release of a Purchase Requisition—ME55


A collective release of purchase requisitions allows several purchase requisitions to be approved simultaneously and is executed when several requisitions sharing similar criteria must be released. A collective release of purchase requisitions functions similarly to list display transactions. Selection criteria, such as the release code, purchasing group and plant, are entered in the initial screen. All purchase requisitions meeting the selection criteria are displayed.


Enter the transaction code ME55 in the command field on the main
SAP R/3 screen.


The following screen is displayed:











1. Enter the release code.
2. Enter the purchasing group.
Note: You can enter additional information in other fields such as Document type, Delivery date, etc
which will narrow down your search.

3. Click on the Execute button to display the Collective Release of Purchase Requisitions screen.
The following screen is displayed:







4. Click on the check box to the left of the desired purchase requisition item(s) and press F9 to select.
5. Click on the Save button or press Ctrl + S to save the release.


The following green lines (with information on additional release codes) are displayed:







6.Click on the Exit button or press Shift+F3 until the initial SAP R/3 System screen is displayed.